PrintPilot — Print to Email Software for Windows
Virtual printer software that turns Windows prints into emailed PDFs.
Print invoices, receipts and reports to PrintPilot, choose a saved rule or enter recipients, then press Send. Your PDF goes out from your own Gmail, Microsoft 365 or SMTP account.
Free 14-day trial · No credit card required · Windows 10/11 · 32 & 64-bit
Microsoft StoreWhat is PrintPilot?
PrintPilot is virtual printer software for Windows 10 and 11. It adds PDF email delivery to applications that can print, including accounting software and ERP clients. Saved rules prepare recipients, subject and message so you can review and send without saving and attaching files by hand.
Core PrintPilot Features
Print to email
Press Print in Chrome, Excel, your POS, or your ERP. PrintPilot takes it from there.
Rule-based routing
Send invoices to accounting, shipping labels to the warehouse — based on document title, source app, or content match.
Local-first
PDFs are generated on your machine. Nothing hits our servers unless you send it to yours.
Works everywhere Print works
If an application can print, PrintPilot can capture it. Windows 10/11 supported today.
Automate PDF invoice mailing in 3 steps
- 1
Install PrintPilot and connect your Gmail, Microsoft 365 or SMTP sender.
- 2
Save recipients, subject and message in a rule for repeat invoice mailing.
- 3
Print to PrintPilot from your app, review the recipients and press Send.
New in PrintPilot
AI assistant: recipient, subject and message from the printed document
On paid plans, PrintPilot's AI reads the PDF you just printed and suggests the To address named in it, a subject and a short message. You check the draft and press Send. Nothing is sent automatically.
- Only picks an address the document names as the recipient, and never invents one.
- Turn it on in the dashboard; the document is shared for analysis only after you agree.
- 100 AI pages per billing period on paid plans, with extra page packs available.
Use Cases & Solutions
Email Invoices Automatically from ERP & Accounting Software
Automate Invoicing from ERP & Accounting Software
In QuickBooks, SAP, Excel or a legacy billing app that can print on Windows, select the PrintPilot virtual printer. It creates the invoice PDF; review the recipients and press Send. No accounting plug-in required.
Batch Print to PDF Email Lists
Send financial summaries, daily reports, or purchase orders directly to pre-configured email groups with single-click simplicity.
Zero Third-Party Cloud Data Transfer
Keep strict privacy compliance. PDF generation and SMTP delivery are handled 100% locally on your Windows machine.
Free vs Pro
| Feature | Free | Pro |
|---|---|---|
| PDF → Email delivery | ||
| Silent background printing | ||
| Multiple recipients | ||
| OAuth 2.0 / Gmail & Microsoft | ||
| Custom SMTP | ||
| Windows 10/11 | ||
| 14-day full-featured trial | — | |
| Sharing+ more | — | |
| Artificial intelligence (AI) document analysis | — | 100 pages / month |
| Multiple sender accounts | — | Up to 10 accounts |
| Rule-based email routing | 1 rule | Unlimited |
| Monthly email limit | 15 / mo | Unlimited |
| Price | Free | €4.90 / mo |
Subscription
€4.90 / device / month
Free 14-day trial with all features. After the trial you keep sending up to 15 emails per month for free on the Freemium plan. Upgrade to Personal, Team or Business any time.
Earn 20% Lifetime Commission
Recommend PrintPilot to your clients or network and earn a recurring 20% commission on every product sale—for life.
FAQ
Which operating systems are supported?
Windows 10/11 is currently supported. macOS and Linux versions are planned.
Do PDFs pass through your servers?
No. Everything runs on your machine. Emails are sent via your own SMTP account or a supported provider.
Can I send to multiple recipients?
Yes — as many as you like, and you can route different documents to different lists using rules.
Can accounting software email invoices automatically?
If your accounting or ERP software can print on Windows, PrintPilot can create a PDF invoice and prepare it for email. Print from QuickBooks, SAP, Excel or a legacy billing app, choose saved recipients, review the message and press Send. You do not need to change your accounting software or manually attach a PDF.
Google OAuth & Gmail Integration
PrintPilot uses Google OAuth 2.0 (gmail.send) to send PDFs on your behalf safely. We never access, read, or store your inbox, drafts, or email contents on our servers.
Security
Security by design
OAuth 2.0 authentication
You authorize PrintPilot on Google's own consent screen. Passwords never touch our software or servers.
Encrypted local token storage
Google access and refresh tokens are stored encrypted with your operating system's data protection (Windows DPAPI). Tokens never leave your machine.
No cloud storage of emails
PDFs are generated on your computer and delivered by Google. Our servers never receive, store, or proxy the messages you send.
No inbox or contact access
The only Gmail permission we ever request is gmail.send. We cannot read, list, modify, or delete anything in your account.
User-controlled permissions
Revoke PrintPilot's access at any time from your Google account or from inside the PrintPilot app. Tokens are invalidated instantly.
Minimal server-side data
We store your account email, plan, license key, monthly usage counter and a hashed device ID — never document contents.