SMTP vs Gmail OAuth: Choosing How PrintPilot Delivers Your Documents
PrintPilot can deliver your printed PDFs through your own SMTP server or your Gmail account via Google OAuth. Learn the trade-offs and pick the right setup for your team.
PrintPilot turns anything you print into a PDF and emails it automatically. Before your first document goes out, you choose the delivery channel: your own SMTP server or your Gmail account via Google OAuth. Both options are secure, but they fit different setups. This guide helps you pick the right one in minutes.
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1How PrintPilot Sends Your Documents
When you print to the PrintPilot virtual printer, the document is converted to a high-quality PDF locally on your PC and handed to the delivery channel you configured. PrintPilot never uploads the document content to our servers — we only keep the document title and delivery status in your history so you can track what was sent.
2Option 1: Your Own SMTP Server
Best for companies with existing mail infrastructure. PrintPilot works with Microsoft 365, Exchange, or your hosting provider's SMTP service. You control credentials, the sender address (e.g. invoices@yourcompany.com), and sending limits.
3Option 2: Gmail with Google OAuth
Ideal for small teams and solo users. You sign in with your Google account once through the official Google consent screen; PrintPilot never sees or stores your Gmail password. It works even with 2FA enabled.
4Deliverability and Sending Limits
Gmail applies daily sending limits (typically 500/day for free accounts, up to 2,000 for Google Workspace). A properly configured corporate SMTP server offers higher throughput and full control over SPF and DKIM alignment.
5Which One Should You Choose?
Pick Gmail OAuth if you want the fastest possible setup and moderate daily volume. Pick SMTP if you send high volumes, need a branded sender address, or your compliance policy requires keeping credentials fully in-house.
Frequently Asked Questions (FAQ)
Does PrintPilot store my email password?
No. With Gmail OAuth we only receive a revocable access token from Google. With SMTP, credentials are encrypted on your local PC — never on our servers.
Start Automating Your Workflows Today
Whichever channel you choose, PrintPilot delivers your printed documents as PDF attachments within seconds. Download the free trial and send your first automated email today.
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